Time Calculating Tool
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Using the Time Calculator

With prior approval, University employees who are required to complete Reports of Non-University Activities (RNUAs) may sometimes hold appointments at institutions outside the University or have outside employment.  These individuals are required to report the time spent on the outside appointment in the past academic year (retrospective reporting) as well as to request time for the upcoming academic year (requesting prior approval).

To use the calculator to determine the time to report OR the time to request, you’ll need to input four values:

  1. Your University appointment percentage

    If you do not know your appointment percentage, check your notice of appointment through NESSIE.

  2. Your University appointment period

    If you do not know your appointment period, check your notice of appointment through NESSIE.

  3. Your outside employment appointment percentage

    If you do not know the percentage and work at another institution, check with that institution.

    If you have other outside employment such as self-employment or freelance work, consulting for a company, working part-time in retail, or a start-up company, enter 100.

  4. The number of hours you work per week at the outside employment

    If the number of hours per week varies, please make a good faith effort to estimate an average number of hours per week during your University appointment period.

Once you’ve entered all four values, hit calculate. 

The number of days to either report or request within STARTmyDisclosures will be displayed.

Examples

Start-up Company

Louisa is a faculty member with a 100% university appointment and an appointment period of 9 months.  Louisa owns a start-up company and spends an average of 10 hours per week at the company during her appointment period.  This time is the same for both last year and this upcoming year.

To calculate the time she needs to report, Louisa will enter:

University Appointment Percentage: 100

University Appointment Period: 9 months

Outside Appointment Percentage: 100

Outside Hours Per Week: 10

Louisa will report 48.75 days.

Adjunct Faculty

Joseph is an adjunct faculty member with a 30% appointment at the University, and his appointment period is 9 months.  Joseph also is fully employed as a veterinarian at the local animal hospital where he works an average of 50 hours per week.

To calculate the time he needs to report, Joseph will enter:

University Appointment Percentage: 30

University Appointment Period: 9 months

Outside Appointment Percentage: 100

Outside Hours Per Week: 50

Joseph will report 73.13 days.

Part-time employment

Mike is an academic professional with a 100% appointment and appointment period of 12 months.  He works part-time at a retail store during his appointment period, but the work is limited to three months of the year.  During those three months, he works an average of 15 hours per week.

To calculate the time he needs to report, Mike will enter:

University Appointment Percentage: 100

University Appointment Period: 12 months

Outside Appointment Percentage: 100

Outside Hours Per Week: 3.5

Mike will report 26 days.

Outside Hours Per Week was calculated by multiplying the number of hours per week (15) by the number of weeks worked during the appointment period (12).  This product was divided by the number of weeks in his appointment period (52).  The result 3.46 was rounded to 3.5 hours.

If you have questions about time reporting, contact your Unit Executive Officer.